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Record Sharing & Data

General Data Protection Regulation

The Spinney Surgery is registered with the Information Commissioner under the Data Protection Act and conforms to all the requirements regarding our handling of your confidential information.  Our Privacy Notice has been revised to comply with the General Data Protection Regulation (GDPR) which come into effect on 25th May 2018.  A copy can be accessed by  clicking here
Spinney Surgery Privacy Notice

EDSM (Enhanced Data Sharing Model)

In the past we  have informed you that this system of data sharing was being introduced. It has now been in place for a  over a year. We have recorded preferences for 2000 patients! Here’s a reminder.

 Your health record includes your medical history, details about your medication and any allergies you may have. You can now choose whether to share these full medical details. We use a secure electronic health records system called SystmOne. With your permission this system can allow clinicians to share your full record held here with other healthcare services who are providing care for you. These other services will ask your permission to view your record.

Many organisations may use SystmOne, for example, out of hours services, community services and some hospitals. Sharing your record will help deliver the best care to you. This is not the Summary Care Record Scheme so if you have opted out of this you will still need to make your choices about your health record within SystmOne.

You can pick up a form from the surgery or  e mail including THE FULL NAME & DATE OF BIRTH OF ANYONE YOU WISH TO RECORD CONSENT FOR.

Until you have answered the questions and advised the surgery your record will not be shared. This is the default position unless you inform us otherwise. For more information pick up a leaflet, or visit (please note all the dots in this long address!)


All practices were required to take part in the Summary Care Record upload by the end of March 2015. 

A Summary Care Record is an electronic record which contains information about the medicines you take, allergies you suffer from and any bad reactions to medicines you have had. Having this information stored in one place makes it easier for healthcare staff to treat you in an emergency, or when your GP practice is closed. In an emergency, or when it is urgent, it’s important that doctors caring for you know about you and any important medical conditions you may have, or medicines that you are taking. Sometimes, if you are unconscious or having difficulty speaking, doctors may not be aware of important information about you. This includes the medicines you are taking, if you have any allergies and if you have ever had a bad reaction to something. This information could make a difference to how a doctor decides to care for you, for example which medicines they choose to prescribe for you. This means they provide you with safer care during an emergency, or when it is urgent. Summary Care Records are also useful if you need care when your GP practice is closed or if you are away from home in another part of England. For more information including an Opt Out form visit

We cannot accept an opt out request using any other method than the official form which is on this website or you can collect one from reception.


The Surgery utilises a tool called Docmail to undertake mail outs for health promotion campaigns where large numbers of letters are required. The Docmail tool uses the highest strength 128 bit encryption, so you can be sure that your details will be safe.  The CFH production site has the highest levels of both physical and IT security.

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